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Sorry I couldnt follow you earlier. Hi Jessica, Thanks for your email. [1] 2 Be polite but direct in asking about the starting salary. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Before accepting, I would like to clarify some details. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. I wish you good health. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? Make sure that you actually need clarification. Could you rephrase what you just said to me about the problem? A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. Below is a helpful structure, and some phrases, to help you politely get what you want with your clarification emails. Sorry, but I didnt quite catch your statement. Many people presenting or relaying information are not aware of how others are processing what they are saying, leading them to talk above others and preventing them from digesting what is being presented. How To Request Clarification Via Email Template. Would/Could you please clarify it for me/us? Can you rephrase the instructions, please? Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. Asking for clarification email to boss sample And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. When you ask a clarification question, you help to create a greater level of understanding not just for yourself but also for the speaker and those in attendance. Im not sure, but did you suggest updating the software? ESL Advice receives compensation from companies or individuals for recommending their products. Review the information to see if you missed something. Close the email politely and thoughtfully. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Are there tables of wastage rates for different fruit and veg? This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. Here are some tips on asking for favors: Be direct but polite. Lindsay Lapaquette, M.Sc. The clarification email structure is still the same, but we can assume your boss is already on top of the details. Request to clarify a Freedom of Information request to. Thanks.. You should thank them from the core of your heart. Do not give orders or blackmail your colleagues. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Huh? As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. I have discussed several situations where you may need to ask for clarification in English. Its my bad that I dont quite understand you. When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. An example where it would be appropriate to use this phrase would be when you want to discuss a topic with someone and you check in on them and their progress to make sure they are working off of the correct information. . Please find re-attached for your convenience. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. These samples tackle many common reasons you may need clarification. So, you must ask for clarification if you dont understand them. It can be used very formally, or it can be used with a subtle undertone of disdaine and attitude while still providing information. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. WebRule #1: Start by asking for permission to chime in. Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? Next, state your current understanding of the situation. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. Please reload the page and try again. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. Ask for specific examples. Here's a helpful thank you template for email clarification. May I ask you to clarify the matter for me/all of us? Heres how. Either way, there is a high probability that youve been in a conversation where you need clarification. Webcrazyyy how u come into my mentions accusing me of shit continue to rant abt me on ur page and when i politely ask for clarification u block me didnt even need to interact w me if i piss u off that much. What To Include In An Email For Clarification Thank The Sender For The Information State Your Current Understanding Acknowledge that you need clarification. Could you give me some more details about? Now, well learn useful expressions to ask someone to clarify instructions. Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? You got this! If its a simple item, pick up the phone and call. "That sounds really good. Would approach A or B be more helpful here? When asking for clarification, it is essential to choose an appropriate time, such as a Q&A session after a presentation. Your help will go a long way in helping to resolve [issue]. Interrupting to ask for clarification. In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. As a freelance consultant, she also supports companies and executives in overcoming communication challenges. We usually stress the word actually to signal that were going to explain what we really meant. If you have to ask again (or if you keep relying on the same person), consider approaching someone else. As we are independently owned, the recommendations made here are our own. Here are a few examples of the types of sentences that you could use to ask for clarification politely at work: These types of clarification questions will help ensure that everyone has the same understanding of the situation. You should only ask for clarification if you really feel it requires clarification. Suppose you just received a prescription from the doctor after the diagnosis. Good Communication Makes You More Valuable. This phrase allows you to use simple words with no room for misinterpretation. Could you please repeat the date of the event? Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Informal Sorry, I didnt catch that. If you "break something down," you separate it into its parts. 1 Answer. Reframing your request into "for the greater good" makes it much more digestible to follow up with. The preferred synonym to just to clarify is just to make sure were on the same page. Can you elaborate further on what the new training program will include? GET IN TOUCH 514.551.0493 | [emailprotected]. [1]. Remember that no matter in which context you are, politeness is the key to a good conversation. You can edit and adapt these as required to get the necessary information. Perhaps you find yourself asking for clarification a few times and it feels awkward when you still dont agree with the person. he asked, feigning a concerned expression. I want to request you to repeat it, may I? So that we can action your request promptly, could you please provide some more context and clarification around this? If you ever have a question and wish to seek clarification, using the proper timing, format and intention will ensure that your question comes across as the perfect clarification question to help everyone see more clearly. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. Give your reader a deadline. Asking somebody to clarify something Using indicator constraint with two variables. Can you assist me with this question by tomorrow afternoon? Your new game-changing quick reference tool is just a click away. Before you do, ask yourself why you think the authors did not provide enough details. No one likes to say those words for fear of sounding slow on the uptake. Could we connect on this issue before the meeting at 2PM tomorrow? Asking for clarification or something else is fast using artificial intelligence. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? Avoid You might say: Nows not the time to use the command form of any verb; dont say things like Say it again, slower! or You need to give us more examples! Those are clear indications that you are not being polite. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. Write a clear subject line, or respond directly to the email you wish to clarify. Use open, non-directive questions - if appropriate. In formulating an answer, you may find they did provide enough details. The clarification email format should be no surprise if you're already used to writing professional messages. You may also like: 10 Better Ways To Say Thank You For Clarifying In Emails. A tendency to avoid asking too many questions leads many people to avoid asking for clarification altogether because of a fear of being perceived as disruptive. So, you must request them to do this favor for you. So, how do you do it? Im not sure when youd like me to start adding the copy to the development website. WebThe preferred ways to ask are could you please provide me with the details, could you provide the details, and do you mind sharing the details with me? These questions get So what can you say instead? Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. Patient: Thanks, doctor. If thats the case, it's best to get straight into business. You should ask for an apology first, as you already have missed what the person said earlier. Open Question: What was it about Bobs approach that seemed disruptive to you? Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Refresh if you want to submit another email. For example, you could write, "Hello, Ms. Its my bad. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. After the person clarifies themselves, you can let them know that you now understand and are thankful. When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. You can end on a positive note by thanking the other person for their time and consideration of their clarification request. Can you repeat it? Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. Follow the format, keep things clear, and always include your contact details! Avoid guilt. Here are some useful expressions to ask someone to clarify their position or opinion. Either. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. Open-ended questions leave space to fully explore another persons perspective. I am sorry, but I couldnt get your question. There are different ways you can ask for clarification in English. Simply say thank you and move on. Janet opened the door and smiled slightly. Is it correct to use "the" before "materials used in making buildings are"? Doctor: Oh, sure. Would you like me to switch off all the lights? Doctor: Youre welcome. ", Telling your conversation partner what you think they meant is an effective way to ask for clarification. Sometimes you may not completely understand what Try These Expressions in a Real Conversation. If you can't find it on our listing of the best email writing tools, you won't need it. When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. Youre a busy person, so here is a template you can use right away. Start with a greeting Most professional emails begin with a greeting or a salutation. Oops! See if the information makes sense to someone else. The best answers are voted up and rise to the top, Not the answer you're looking for? 2. Have you requested to send me the MS Word file or the PDF? "Come in.Whats up?" 1 vote 1 answer 18 views. Then what happens if three players make a sack together? Did you say that you want to go there alone? Thanks, Tannia, for your support! Chris G. Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. Q&A Answertion. You have been successfully subscribed to the Grammarly blog. Learn more about us here. Indicate that this is a request to set up a meeting in the subject line by including words like discussion', 'meeting' or schedule'. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. The first thing you should do is thank the sender for providing the information. It can help ensure that whatever youre saying does not come across in a way that is not intended. These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. Once someone clarifies something for you, you must appreciate their effort. So, how do you politely ask for clarification on someones request in English? It felt awesome. If such individuals are not already familiar with the technical background relative to the specific topic, those in attendance may have difficulty following along with the conversation. Our goal is to create English lessons that are easy to understand for everyone. No worries! ?" Have a conversation before sending an email. Type a command in the box below. Can you clarify some details for me, please? ". Is that/this ok if I ask/request you to clarify it? Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?.