Search Fee: $27.46 State law, K.S.A. Microfilm : $23.04 + $2.29 per page, District Attorney Requests: Max Fee for Electronic: $186.18, Initial fee of $26.74 per request for a copy of the record. X-rays:$11.70 per series, Pages 101+ : $0.66 per page Allowable fees are governed by state and federal laws and are subject to change. When the type of record requested cannot be photocopied (such as radiology films or fetal monitoring strips), practices may charge the cost of reproducing the records. Code r. 876-8.9 (85,86) (2016). Pages 1 100: $1.00 per page Search Fee: $25.00 Fee equal to the actual cost of production. Max Fee for Electronic Records: $100.00 per request, X-rays: A reasonable fee may include an administrative fee that may not exceed $15.00 for searching and handling recorded health care information. . A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. We are also well known for our hands-on service, so if we encounter any issues with your request, we will reach out to you immediately. A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. State law [K.S.A. Search Fee: $20.00 California Health & Safety Code section 123100 et seq. Wisconsin Court of Appeals' decision has determined that the WI copy fee statute does not allow providers to charge medical record copy fees when requested or received . Title 63 Professions Of The Healing Arts/Chapter 2 Medical Records/63-2-102 andTennessee Code Annotated 68-11-304, Hospitals Records: In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Pages 26 50 : $0.71 per page Electronic Records: Pages 1 20 : $1.55 per page X-rays: $20.00 flat fee (for hospitals) + reasonable production costs $10.00 flat fee (for all other healthcare providers) + reasonable production costs RS 40:1165.1 Maine Paper Records Search Fee: $5.00 (includes the first page) Pages 2+: $0.45 per page Max Fee: $250.00 Electronic Records A reasonable fee may be charged. Search Fee : $25.34 Pages 26+: $0.75 per page, Electronic Records: Search Fee : $30.00 flat fee (first 150 pages) Admin. Pages 61+: $0.30 per page, Pages 1+: $1.00 per page Source: MN Stat 144.292 (adjusted based on CPI 2023), 10% of the total charge may be added for postage and handling. Pages 26 350 : $0.50 per page Medical Record Requests By Attorneys Concerning the provision of medical records in the custody of a health-care facility. Minimum charge: $10.00, Paper Records: Yes, with Neos, Needles, TrialWorks & FileVine. WAC 246-08-400 states that the fees a provider may now charge cannot exceed the fees listed below: (1) Copying charge per page: a. Pages 101+: $0.50 per page Providers may charge a patient no more than the actual cost of reproducing x-rays, plus no more than $10 for the time spent retrieving and copying the x-rays. Pages 1+ : $1.00 per page Max Fee : $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Pages 41+ : $0.32 per page, Electronic Records $31.02 Yes, we can get records from any medical provider in Canada, Mexico, or Puerto Rico. Pages 351+ : $0.25 per page, Electronic Records First Request : Free The fees cannot exceed: a search and handling fee of $20; a per-page fee of 40 cents for paper copies; and postage, if mailed, plus any applicable taxes. CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): $0.46 per-page charge for each page in excess of 100 pages. Pages 101+: $0.66 per page 65-4971(b), requires the Kansas Secretary of Labor to annually update the amount health care providers may charge for record duplication. If no records are found, a $25.00 maximum clerical fee may be charged. $1.00 per page for pages 11-20. Pages 6 - 50: $0.85 per page Printing Note: When printing a specific page or pages from any of these documents, your printer will use the page number shown in the box at the bottom of the Acrobat Reader window, not the page number shown on the actual document. The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. $0.50 per page for pages 61 and above. Correction to Birth Certificate - to add/remove/replace a parent and seal old record. Pages 26+: $0.50 per page http://alisondb.legislature.state.al.us/alison/CodeOfAlabama/1975/12-21-6.1.htm, http://www.akleg.gov/basis/statutes.asp#18.23.005, http://www.armedicalboard.org/Professionals/pdf/Act767.pdf, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EVID§ionNum=1158, https://codes.findlaw.com/co/title-25-health/co-rev-st-sect-25-1-801.html, https://www.cga.ct.gov/current/pub/chap_369.htm#sec_20-7c, https://dpr.delaware.gov/boards/medicalpractice/record_fees/, https://regulations.delaware.gov/AdminCode/title19/1000/1300/1340/1341.shtml, http://www.flsenate.gov/laws/statutes/2011/395.3025, https://www.flrules.org/gateway/RuleNo.asp?title=WORKERS%27%27%20COMPENSATION%20MEDICAL%20REIMBURSEMENT%20AND%20UTILIZATION%20REVIEW&ID=69L-7.601, https://dch.georgia.gov/medical-records-retrieval-rates, https://sbwc.georgia.gov/document/publication/medical-record-charges-7/download, https://www.capitol.hawaii.gov/hrscurrent/Vol13_Ch0601-0676/HRS0622/HRS_0622-0057.htm, https://illinoiscomptroller.gov/agencies/resource-library/statutorily-required/copying-fees-adjustments/, http://iac.iga.in.gov/iac//xml/old-ir/Vol29/02Nov/02F760050026.PDF, https://www.legis.iowa.gov/docs/iac/rule/07-06-2016.876.8.9.pdf, https://www.legis.iowa.gov/docs/code/622.10.pdf, https://www.legis.iowa.gov/docs/iac/rule/07-15-2009.876.8.9.pdf, https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records, https://www.dol.ks.gov/documents/20121/101805/2019-schedule-of-medical-fees.pdf/5a17b3d2-4e3b-56f2-d9e1-7dbe8e75912a?t=1614320837097, https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=18145, https://apps.legislature.ky.gov/law/kar/803/025/160.pdf, https://legis.la.gov/Legis/law.aspx?d=964709, https://www.mainelegislature.org/legis/Statutes/22/title22sec1711-A.html, https://health.maryland.gov/mbpme/Documents/medchi21.pdf, https://www.mahima.org/ma-medical-record-copy-fees, https://www.michigan.gov/documents/mdhhs/Medical_Records_Access_Act_Fees_749820_7.pdf, https://www.health.state.mn.us/facilities/notices/docs/maxcharge.pdf, https://www.revisor.mn.gov/rules/5219.0300/, https://law.justia.com/codes/mississippi/2015/title-11/chapter-1/section-11-1-52, https://leg.mt.gov/bills/mca/50/16/50-16-540.htm, https://nebraskalegislature.gov/laws/statutes.php?statute=71-8404, https://www.leg.state.nv.us/NRS/NRS-629.html#NRS629Sec061, http://www.gencourt.state.nh.us/rsa/html/xxx/332-I/332-I-1.htm, https://www.nmmb.state.nm.us/docs/rules/NMAC16.10.17_MedicalRecords.pdf, https://www.nysenate.gov/legislation/laws/PBH/17, https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_90/GS_90-411.html, https://www.legis.nd.gov/cencode/t23c12.pdf#nameddest=23-12-14, https://www.oscn.net/applications/oscn/DeliverDocument.asp?CiteID=439160, https://www.health.pa.gov/topics/Administrative/Pages/Medical-Record-Fees.aspx, http://webserver.rilin.state.ri.us/Statutes/TITLE23/23-1/23-1-48.HTM, https://scdhec.gov/sites/default/files/media/document/Annual-Adjustment-to-the-Fee-for-Search-and-Duplication-of-a-Medical-Record-2022.pdf, https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=36-2-16, https://law.justia.com/codes/tennessee/2018/title-68/health/chapter-11/part-3/section-68-11-304/, https://law.justia.com/codes/tennessee/2018/title-63/chapter-2/section-63-2-102/, https://law.justia.com/codes/tennessee/2019/title-50/chapter-6/part-2/section-50-6-204-d-1/, https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/provider-portal/facilities-regulation/hospitals/hospital-medical-record-fees-10252021.pdf, https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=2, https://le.utah.gov/xcode/Title78B/Chapter5/78B-5-S618.html, https://legislature.vermont.gov/statutes/section/18/221/09419, https://law.lis.virginia.gov/vacode/8.01-413/, https://apps.leg.wa.gov/wac/default.aspx?cite=246-08-400, http://www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=sb578%20enr.htm&yr=2017&sesstype=RS&i=578, https://www.dhs.wisconsin.gov/wisact146/medical-records-fee.pdf, https://law.justia.com/codes/wyoming/2013/title-35/chapter-2/article-6/section-35-2-611, $1.00 for each page of the first 25 pages, $0.50 for each page in excess of 25 pages, Actual costs of mailing the medical records, Actual cost of reproducing X-rays and other special medical records. Max Fee : $250.00 per request, Electronic Records Cost of each photocopy, excluding x-rays, shall not exceed $0.50 per page for the first 25 pages $0.25 for each additional page over 25 pages. Pages 6+: $0.50 per page, Affidavit/Certification: $20.00, Pages 1+: $0.50 per page, Search Fee: $20.00 The provider or medical records company may charge the actual costs of mailing the medical record. Pages 51+: $0.50per page, Search Fee: Certification Fee : $25.00, Section 11-1-52, Mississippi Code of 1972, Workers Comp: Pages 1160 : $1.62 per page Pages: 1+: $0.50 per page $20 flat fee (for hospitals) + reasonable production costs Request to amend your health record can only be accessed via PC. A fee of up to $1 may be charged for each year of records requested. Search Fee: $5.00 Copies of billing records shall be free of charge. Pages 11 50 : $12.00 flat fee (+ $16.00 = $28.00 total) For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in an electronic document, a charge of 50% of the per page charge for paper copies listed above. Cost. Pages 1 25 : $30 Flat Fee (2) Subsection (c) is repealed. Providers who use a medical record company to make and provide copies of medical records must ensure that reimbursement requirements are followed in accordance with the above fee schedule guidelines. Pages 100+ : $0.25 per page The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that Pages 1 - 5:$15.00 (per admission) Pages 101+ : $0.25 per page Pages 500+: Flat Fee of $25.00 ($50.00 total), Search Fee : $20.00 There is no Alaska statute regarding the cost of copying medical records. Search Fee: $25.34 Proof of indigency affidavit may be required. The Arizona medical board, department of health services, local health departments, and board of osteopathic examiners are not subject to a fee when requesting medical records. The Board of Physicians is also available online at www.mbp.state.md.us. SC Code 44-7-325 (Adjusted based on CPI as of July 31, 2021), Max fee for electronic records: $170.26 (regardless of number of admissions), Search Fee (For Non-patient Related Requests): $23.13, Certification (For Non-patient Related Requests): $9.38/request, Search Fee (Paper): $7.50 (Includes pages 1-16). Pages 26 - 50: $0.89per page Search Fee: $25.00 (includes pages 1 - 500) (1) Any licensed facility shall, upon written request, and only after discharge of the patient, furnish, in a timely manner, without delays for legal review, to any person admitted therein for care and treatment or treated thereat, or to any such person's guardian, curator, or . Paper RecordsSearch Fee: $21.1640 Pages: $0.53/page41+ Pages: $0.32/page, Electronic RecordsCopy Fee: 50% of the per page fee, Copy Fee: $5.00 or no more than $0.50/page, Paper RecordsSearch Fee: $20.0050 Pages: $0.50/page51+ Pages: $0.25/page, Electronic RecordsSearch Fee: $20.0050 Pages: $0.37/page51+ Pages: $0.18/page, Microfilm/Other MediaSearch Fee: $10.00Copy Fee: $1.00/page, Search Fee: $28.0030 Pages: $1.24/page31+ Pages: $0.94/page, Search Fee: $20.00Copy Fee (Paper Records): $0.40/pageCopy Fee (Digital Records): $0.20/pageMax Fee (Electronic Records): $150, Paper RecordsSearch Fee (For Non-patient Related Requests): $23.1325 Pages: $1.19/page50 Pages: $0.89/page-100 Pages: $0.58/page101+ Pages: $0.35/page, Microfilm/Other MediaCopy Fee: $1.74/pageX-rays: $11.70/imageCertification (For Non-patient Related Requests): $9.38/request, Workers CompFlat Fee (Electronic): $26.00Search Fee (Paper): $7.50 (Includes pages 1-16)Pages 17+ (Paper): $0.45 per page. $34.40 Flat Fee, Pages 1 - 10: $2.50 per page Max Fee: $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Medical record copying costs. Pages 21 60 : $1.15 per page The health care provider may impose a minimum fee of up to $10.00, inclusive of copying costs. Electronic Records: $27.46 plus $0.63 per page, or $120.32 total, whichever is less, for copies provided electronically. Social Security : No charge for a request to support a claim under the social security act. The provider or medical records company may collect a charge not to exceed $20.00 for certifying a patient's medical record. In 2021, the AMA changed the documentation requirements for new and established patient visits 9920299215. No more than $30.00 for copying 10 or fewer pages of written material, no more than $0.50 cents per page for pages 11 through 50. no more than $0.25 cents for each additional page; A bonus charge of $5.00 if the request for records is processed and the records are mailed by first class mail to the requester within seven business days after the date of the request; Actual Postage costs to mail copies of the requested records, Actual costs of preparing an explanation or summary of the health information, if such information is requested by the patient, Actual costs of reproducing films, x-rays, or other reports maintained in a non-written form, Search and retrieval fee: $27.14 (cannot be charged if a patient is requesting his or her own record), Actual cost of postage, shipping and delivery of the requested records. X-rays and other media : Actual cost of reproduction Many covered entities simply charge the maximum amount that state law allows for medical record copies. A maximum allowable . If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. Pages 50+: $0.42/page Providers may not charge fees when providing information from the medical records to another health care provider, a patient, or a patients decision maker when the information is sought in relation to providing or obtaining care. Neither history nor exam are required key components in selecting a level of service. Pages 1 - 100: $1.00 per page 44-115-80, Hospital: STATE OF CALIFORNIA . Pages 21 - 100: $1.00 per page Pages 11 50 : $0.68 per page $0.25 per page thereafter for such copies, $1.00 per page for hard copies from microfilm or other micrographic process, Fee for search and handling not to exceed $20.00, For x-rays- a fee for search and handling not to exceed $10.00 and the actual cost of supplies for and labor of copying the requested X-ray series or study or other imaging study. Pages 61400 : $0.79 per page Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b)